In The Pattern Rental Agreement

Below are items that all In The Pattern students and renters must abide by. By submitting your application to join In The Pattern you agree to follow all policies listed below. Failure to adhere to these policies can lead to suspension and/or termination of your rental and training privileges with In The Pattern.

INSTRUCTORS

  • Only In The Pattern approved flight instructors are authorized to provide flight instruction in In The Pattern student/rental aircraft.
  • Fees and scheduling are managed by In The Pattern through our Flight Circle scheduling software.
  • Consult Flight Circle for approved instructors and their schedules.
  • Instructor fees start at $60 an hour, with a one hour minimum.

FLIGHT TRAINING

  • Reservations are made in two-hour blocks on Flight Circle, our scheduling and billing software.
  • Please make prior contact/arrangements with instructor before making a reservation less than 24 hours before the time of the reservation.
  • Any cancellation for whatever reason needs to be made with at least 24 hours notice, if possible. We understand things happen, however cancellation less than 24 hours in advance and no shows will be charged a $60 fee.
  • There is a minimum one hour charge for instruction per flight.
  • All flights should be completed with at least one hour of fuel reserve.
  • Please make sure the master switch is off at the conclusion of each flight. A $75 shop fee will be assessed to your account if the battery is low and/or needs charged or jump started. If the battery is damaged and needs replacement, the renter will be responsible for the cost of the new battery; approximate cost is $600.
  • Clean the airplane completely inside and out. Pick up all trash, buckle seat belts, and put checklists in the lower side pocket on the pilot side. Clean all leading edges and glass on the airplane. If this is not handled, a $25 fee may be assessed to your account.

RENTALS SCHEDULING

  • There is a minimum 3 hours of aircraft rental charged per 24 hour reservation period during the weekdays, and a minimum 4 hours of aircraft rental charged per 24 hour reservation period on the weekend.
  • Aircraft available for long haul and overnight rentals: Cherokee 180, Cessna 182, and Comanche 250.
  • Aircraft available for 2-4 hour block rentals: Vashon Ranger, Cessna 152, and Cessna 172.
  • In The Pattern will reimburse fuel purchases away from Denton up to $6.00 per gallon. All receipts must be turned in to the In The Pattern office within 30 days of the flight to be eligible for reimbursement.
  • Any additional fees (landing, tie-down, etc.) at other airports are the renter's responsibility. If any fee gets billed to In The Pattern that was taken on by the renter, the original fee assessed by that airport or organization will be billed to the renter's account.
  • When renting an aircraft and there is a chance/risk of inclement weather, the renter should make every attempt to secure and house the aircraft in a hangar or covered parking with tie-downs, chalks, and gust locks as well as complete a thorough inspection of the aircraft after said weather has passed. The renter is responsible for any damage or airport fees incurred.
  • Any cancellation for whatever reason needs to be made with at least 24 hours notice, if possible. We understand things happen, however cancellation less than 24 hours in advance and no shows will be charged a $60 fee..
  • Please make sure the master switch is off at the conclusion of each flight. A $75 shop fee will be assessed to your account if the battery is low and/or needs charged or jump started. If the battery is damaged and needs replacement, the renter will be responsible for the cost of the new battery; approximate cost is $600.
  • Clean the airplane inside and out. Pick up all trash, buckle seat belts, and put checklists in the lower side pocket on the pilot side. Clean all leading edges and glass on the airplane. If this is not handled, a $25 fee may be assessed to your account.
  • Renters and students can request a withdrawel of funds from their account at anytime with a 10% fee. Please allow up to 30 days for a refund. All requests need to be in writing via regular mail or email. Refunds will be sent by check through the mail.
  • There is a fuel surcharge that fluctuates with the price of fuel. This allows us to keep rental rates consistent but allows us to recover the rising cost of fuel. The surcharge ranges based on each aircraft. The surcharge will be added to each flight at check in.
  • There is a 3% surcharge when using credit/debit cards. This can be avoided by paying in cash or by check.

REQUIRED DOCUMENTS

  • Copy of unexpired Driver’s License (or other Government Issued ID)
  • Copy of U.S. Birth Certificate OR copy of unexpired U.S. Passport
  • Copy of your Medical
  • Copy of your Pilot Certificate(s)
  • Profile Picture (take in house)
  • Non-owner Renter's Insurance Policy
  • Credit Card kept on file

INSURANCE

  • All renters and students need to obtain and maintain a “non-owners” primary insurance policy with a hull value coverage of at least $50,000 for ages up to 23 years old, and $40,000 for all those over the age of 23.
  • A copy of your policy needs to be on file with In The Pattern.
  • The renter accepts responsibility for all physical damage to the aircraft while utilizing the aircraft. The renter must file any incidents with their non-owner insurance company, since it will be their primary insurance for incidents.
  • Any renter or student must promptly notify In The Pattern if they are involved in an aircraft accident, even if it is not in an In The Pattern Aircraft.
  • Please note, not all policies are primary insurances, so check with the In The Pattern office before purchasing a policy.

PILOT RESPONSIBILITIES

  • All renters and students will not allow non-members, whether pilots or not, to operate In The Pattern aircraft.
  • All renters and students will fly as PIC from the left seat only, unless right seat priveleges are approved. 
  • All renters and students will maintain and promptly notify In The Pattern of any changes to their telephone numbers, billing address, email, required documents listed above, pilot information/credentials and currency, and credit/debit card(s) information by updating this information themselves on Flight Circle.
  • All renters and students will not operate In The Pattern aircraft if their FAA medical or Flight Review is not current.
  • All renters and students will not operate In The Pattern aircraft for hire, either under Part 91 or Part 135 of the FAR’s.
  • All renters and students will pay any invoice/bill immediately upon receipt and completion of flight. The credit card on file will be charged if there is not a credit balance on their account.

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