IN THE PATTERN RENTAL AGREEMENT

Below are items that all In The Pattern (ITP) students and renters must abide by. By signing this agreement, you agree to follow all policies listed below. Failure to adhere to these policies can lead to suspension and/or termination of your rental and training privileges with In The Pattern. Renters and students will be notified via email of any updates to this agreement.

INSTRUCTORS

• Only In The Pattern approved flight instructors are authorized to provide flight instruction in ITP student/rental aircraft.
• Fees and scheduling are managed by In The Pattern through our Flight Circle scheduling software.
• Consult Flight Circle for approved instructors and their schedules.
• Instructor fees start at $60 an hour, with a one hour minimum.

FLIGHT TRAINING

• Reservations are made in two-hour blocks on Flight Circle, our scheduling and billing software.
• Please make prior contact/arrangements with instructor before making a reservation less than 24 hours before the time of the reservation.
• Any cancellation for whatever reason needs to be made with at least 24 hours notice, if possible. We understand things happen, however cancellation less than 24 hours in advance and no shows will be charged a $60 fee.
• Students are expected to be on time for their lessons. Time is a valuable commodity and should be respected and used wisely. A late fee of $10 will be charged if the student is 15-30 minutes late. If the student is more than 30 minutes late, they will be charged a no-show fee of $60. We understand life happens, so if students know they are going to be late, they need to contact their instructor as soon as possible.
• There is a minimum one hour charge for instruction per flight.
• Students will be assigned a primary instructor for their flight training and are required to schedule only with that instructor.
• Flight instruction in In The Pattern aircraft must be done by an ITP employed instructor. No outside instructors are allowed to instruct in ITP aircraft.
• Flight instructors employed by In The Pattern are not normally available for flight instruction in privately owned or provided aircraft. Contact the ITP office for these inquiries.
• All flights should be completed with at least one hour of fuel reserve.
• Please make sure the master switch is off at the conclusion of each flight. A $75 shop fee will be assessed to your account if the battery is low and/or needs charged or jump started. If the battery is damaged and needs replacement, the renter will be responsible for the cost of the new battery; the approximate cost is $600.
• Clean the airplane completely inside and out. Pick up all trash, buckle seat belts, and put checklists in the lower side pocket on the pilot side. Clean all leading edges and glass on the airplane. If this is not handled, a $25 fee may be assessed to your account.

AIRCRAFT RENTALS

• There is a minimum of 4 hours of aircraft rental charged per 24 hour reservation period.
• There is a minimum of 2 hours of aircraft rental charged per overnight for each overnight reserved.
• Aircraft available for long haul and overnight rentals: Cherokee 180, Cessna 182, and Comanche 250.
• Aircraft available for 2-4 hour block rentals: Vashon Ranger, Cessna 152, and Cessna 172. Longer rentals (2+ hours) of the Vashon Rangers, Cessna 152s, and Cessna 172s are available Monday-Friday after 5:00pm, Saturday after 4:00pm, and any time Sunday or holidays that normal business operations are closed. These are our primary training aircraft, which means training lessons during business hours take priority.
• Our multi-engine aircraft are available primarily for training. Time-building with an ITP safety pilot can be done based on aircraft and instructor availability. Contact the ITP office for time-building inquiries.
• Scheduled rentals may have to be adjusted or cancelled if the airplane is needed for training purposes, especially for students getting ready for checkrides or for checkrides themselves.
• In The Pattern will reimburse fuel purchases away from Denton up to $6.00 per gallon. All receipts must be turned in to the In The Pattern office within 30 days of the flight to be eligible for reimbursement.
• Any additional fees (landing, tie-down, etc.) at other airports are the renter's responsibility. If any fee gets billed to In The Pattern that was taken on by the renter, the original fee assessed by that airport or organization will be billed to the renter's account.
• Only airports that are paved, marked, and open to the public will be utilized for all training and rental flights. Paved means asphalt or concrete runways. Marked means using standard FAA runway markings.
• Only runways that are 3000 feet in length or greater are approved for use by ITP aircraft. Proficiency is expected for the runway/airport students and renters are operating at.
• When renting an aircraft and there is a chance/risk of inclement weather, the renter should make every attempt to secure and house the aircraft in a hangar or covered parking with tie-downs, chalks, and gust locks as well as complete a thorough inspection of the aircraft after said weather has passed. The renter is responsible for any damage or airport fees incurred.
• Any cancellation for whatever reason needs to be made with at least 24 hours notice, if possible. We understand things happen, however cancellation less than 24 hours in advance and no shows will be charged a $60 fee.
• Please make sure the master switch is off at the conclusion of each flight. A $75 shop fee will be assessed to your account if the battery is low and/or needs charged or jump started. If the battery is damaged and needs replacement, the renter will be responsible for the cost of the new battery; approximate cost is $600.
• Clean the airplane inside and out. Pick up all trash, buckle seat belts, and put checklists in the lower side pocket on the pilot side. Clean all leading edges and glass on the airplane. If this is not handled, a $25 fee may be assessed to your account.
• Renters and students can request a withdrawel of funds from their account at anytime with a 10% fee. Please allow up to 30 days for a refund. All requests need to be in writing via regular mail or email. Refunds will be sent by check through the mail.
• There is a fuel surcharge that changes with the price of fuel. This allows us to keep rental rates as consistent as possible but also operate with the fluctuating cost of fuel. The surcharge ranges based on each aircraft. The surcharge will be added to each flight at check in.
• There is a 3% surcharge when using credit/debit cards. This can be avoided by paying in cash or by check.
• Please utilize the Night Drop box located in the Charlie hangar lobby for all night business (fuel receipts, deposits, etc.).

DISPATCH AND CHECK-IN PROCEDURE

• All renters and students will be required to dispatch and check-in aircraft with the ITP office. Aircraft keys will be kept in designated airplane binders and will need to be signed out via office personnel.
• Aircraft will be signed out and in on the log found in the binder, which will include the hobbs and tach times.
• Each binder has a laminated checklist specifically for that aircraft. This checklist is required to be returned in the binder upon check-in. Please refer to the checklist when pre-flighting and to find other pertinent information for the aircraft.
• Copies of the Registration, Air Worthiness Certificate, Pilot Operating Handbook, Weight and Balance, and other information can also be found in the binder. These copies DO NOT take the place of the actual documents, so please make sure the actual documents are still in the aircraft.
• The VOR Equipment Check log is kept in the front pocket of each binder. Conduct VOR checks as necessary/able and record them properly.
• Upon check-in, each student and renter must immediately settle their account balance. If there is no credit balance from a block payment on their account, it must be paid off via the credit card kept on file, cash, or check.

REQUIRED DOCUMENTS

• The following documents must be uploaded, and kept current, in the user's profile in Flight Circle.
  • Unexpired Driver’s License (or other Government Issued ID)
  • U.S. Birth Certificate OR Unexpired U.S. Passport
  • Medical Certificate
  • Pilot Certificate(s)
  • Profile Picture (take in the In The Pattern office)
  • Non-owner Renter's Insurance Policy
  • For students under the age of 18: Parent/Guardian Unexpired Driver's License (or other Government Issued ID)
• An unexpired credit card will be kept on file in Flight Circle.
• Signed copies of this rental agreement are required to be on file for all students and renters. Once this agreement is signed, the ITP office will add a copy into user profiles.

INSURANCE

• All renters and students need to obtain and maintain a “non-owners” primary insurance policy with a hull value coverage of at least $50,000. ("Hull value" can also be referred to as "physical damage to the aircraft".)
• A copy of your policy needs to be on file with In The Pattern.
• The renter accepts responsibility for all physical damage to the aircraft while utilizing the aircraft. The renter must file any incidents with their non-owner insurance company, since it will be their primary insurance for incidents.
• Any renter or student must promptly notify In The Pattern if they are involved in an aircraft accident, even if it is not in an In The Pattern Aircraft.
• Please note, not all insurance policies are accepted by In The Pattern. Not all policies are primary insurance policies, so check with the In The Pattern office before purchasing or renewing a policy.

PILOT RESPONSIBILITIES

• All renters and students will not allow any person who is not checked out by an ITP instructor, whether pilots or not, to operate In The Pattern aircraft. An approved and active Flight Circle account is required for anyone to operate ITP aircraft.
• All renters and students will fly as PIC from the left seat only, unless right seat privileges are approved.
• All renters and students are required to maintain their currencies (day/night VFR, instrument, etc.) and will not operate ITP aircraft if they are not current.
• All renters and students will not operate In The Pattern aircraft if their FAA Medical, Flight Review, or Insurance is not current.
• All renters and students must have a check out flight in ITP aircraft every 90 days, unless they can show recency of flight experience. 
• All renters and students will maintain and promptly notify In The Pattern of any changes to their telephone numbers, billing address, email, required documents listed above, pilot information/credentials and currency, and credit/debit card(s) information by updating this information themselves on Flight Circle.
• All renters and students will not operate In The Pattern aircraft for hire.
• All renters and students need to check their emails and the schedule regulary for aircraft that go down for maintenance or other reasons that will affect their scheduled flights. They need to contact their instructor or the office with any questions in these instances.
• All renters and students will pay any invoice/bill immediately upon receipt and completion of flight. The credit card on file will be charged if there is not a credit balance on their account.

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